Privacy Policy

Last updated: March 15, 2024

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy. This Privacy Policy has been created with the help of the Privacy Policy Generator.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

  • Affiliate means an entity that controls, is controlled by or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
  • Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to Pharos Foundation, company number 14647091, PHAROS FOUNDATION BATES WELLS BRAITHWAITE THAMES EXCHANGE 10 QUEEN STREET PLACE LONDON EC4R 1BE.
  • Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
  • Country refers to: United Kingdom
  • Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
  • Personal Data is any information that relates to an identified or identifiable individual.
  • Service refers to the Website, including the Company’s activities and events displayed on the Website such as lectures, studies and salons.
  • Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
  • Third-party Social Media Service refers to any website or any social network website through which a User can log in or create an account to subsequently book any of the Company’s Service (e.g. book tickets to a lecture).
  • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit). See further below.
  • Website refers to Pharos Foundation, accessible from https://pharos.foundation/
  • You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Website, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

  • Email address
  • First name and last name
  • Other Personal Data You choose to include in Your message when contacting us.
  • Usage Data

Usage Data

Usage Data described below is collected automatically through the use of Google Analytics when You are visiting our Website (for more information about Google Analytics see GA4 Data collection – Analytics Help ).

Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the number of pages of the Website that You visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Website by or through a mobile device, We may also collect information such as the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Information from Third-Party Social Media Services

The Website contains links to the Company’s Third-Party Social Media Services’ accounts Facebook, Eventbrite and YouTube. By clicking on these links, You get redirected to the respective third party website. There You could choose to follow/subscribe for the Company’s respective account. Following/subscribing requires You to either create Your own account or log in to Your own account on the respective website. Creating Your own or logging into Your own Eventbrite account further allows you to book the Services of the Company.

If You decide to follow/subscribe for the Company’s accounts and/or book a ticket to our Service through such a Third-Party Social Media Service, We may collect Personal data that is already associated with Your Third-Party Social Media Service’s account, such as Your name, Your email address, Your activities or Your contact list associated with that account.

You may also have the option of sharing additional information with the Company through Your Third-Party Social Media Service’s account. If You choose to provide such information and Personal Data, You are giving the Company permission to use, share, and store it in a manner consistent with this Privacy Policy.

Tracking Technologies and Cookies

We may use Cookies and similar tracking technologies to enable basic features of our Website, track the activity on Our Website, improve and analyse Our Service and store certain information. Those might be:

  • Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.
  • Web Beacons. Certain sections of our Website and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. Learn more about the Cookies used on our Website and the choices regarding Cookies in our Cookie Consent Preference Functionality.

Use of Your Personal Data

The Company may use Personal Data for the following purposes and on the following legal bases:

  • To provide and maintain our Service, including to monitor the usage of our Service (legal basis: legitimate interest).
  • To manage Your bookings: to manage Your registration as a user of the Service (e.g. allowing You entrance to our events You have booked/purchased (through e.g. Eventbrite) (legal basis: performance of a contract and legitimate interest).
  • To contact You: To contact You by email, or other equivalent forms of electronic communication, such as a mobile application’s push notifications regarding updates (e.g. cancellations and postponements of events) or informative communications related to the Service , including the security updates, when necessary or reasonable for their implementation (legal basis: performance of a contract and legitimate interest).
  • To provide You with news and general information about our Service if requested, unless You have opted not to receive such information (see below; legal basis: legitimate interest or consent).
  • To manage Your requests: To attend and manage Your requests to Us (legal basis: legitimate interest)
  • For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred (legal basis: legitimate interest).
  • For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, marketing and your experience (legal basis: legitimate interest).

Opting out of Marketing

You can ask Us to stop sending You news and other marketing communications at any time by contacting Us by email using the Contact Us portal. If You have opted out of receiving such communications, You will however still receive service-related communications that are essential for administrative or service provision purposes.

We may share Your personal information in the following situations:

  • With Service Providers: We may share Your personal information with Service Providers to monitor and analyse the use of our Service, to contact You.
  • For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, acquisition or sale of Company assets, financing, or acquisition of all or a portion of Our business to another company. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.
  • With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.
  • With business partners: We may share Your information with Our business partners to offer You certain services.
  • With other users: when You share personal information or otherwise interact with Us/other users on the Company’s social media accounts you followed/subscribed for, such information may be viewed by all users and may be publicly distributed outside. If You interact with other users or register through a Third-Party Social Media Service, Your contacts on the Third-Party Social Media Service may see Your name, profile, pictures and description of Your activity. Similarly, other users will be able to view descriptions of Your activity, communicate with You and view Your profile.
  • With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of the UK.

Whenever we transfer Your Personal Data outside of the UK, we make sure a similar degree of protection is afforded to it by ensuring that (i) the recipient country has been deemed by the UK to provide an adequate level of protection for Personal Data; or (ii) there are appropriate safeguards in place like the standard contractual clauses approved for use in the UK, namely the International Data Transfer Agreement or the International Data Transfer Addendum to the European Commission’s standard contractual clauses, together with enforceable rights and effective legal remedies for You.

Disclosure of Your Personal Data

In addition to the disclosure of Your Personal Data described in section “We may share Your personal information in the following situations” above, the Company might disclose Your Personal Data as follows:

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

  • Comply with a legal obligation
  • Protect and defend the rights or property of the Company
  • Prevent or investigate possible wrongdoing in connection with the Service
  • Protect the personal safety of Users of the Service or the public
  • Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us and we have put in place appropriate security measures to prevent Your Personal Data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. Please remember that no method of transmission over the Internet, or method of electronic storage is 100% secure though. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Children’s Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent’s consent before We collect and use that information.

Links to Other Websites

Our Website contains links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Your Legal Rights

You have a number of rights under the UK data protection laws in relation to Your Personal Data. Those are:

  • Request access to Your Personal Data (commonly known as a “subject access request”). This enables You to receive a copy of the Personal Data We hold about You and to check that We are lawfully processing it.

 

  • Request correction of the Personal Data that We hold about you. This enables You to have any incomplete or inaccurate data We hold about You corrected, though We may need to verify the accuracy of the new data You provide to Us.

 

  • Request erasure of Your Personal Data in certain circumstances. This enables You to ask Us to delete or remove Personal Data where there is no good reason for Us continuing to process it. You also have the right to ask Us to delete or remove Your Personal Data where You have successfully exercised Your right to object to processing (see below), where We may have processed Your information unlawfully or where We are required to erase Your Personal Data to comply with local law. Note, however, that We may not always be able to comply with Your request of erasure for specific legal reasons which will be notified to You, if applicable, at the time of Your request.

 

  • Object to processing of Your Personal Data where We are relying on a legitimate interest (or those of a third party) as the legal basis for that particular use of Your Personal Data. In some cases, We may demonstrate that We have compelling legitimate grounds to process Your Personal Data which override Your right to object. You also have the absolute right to object any time to the processing of Your Personal Data for marketing purposes (see OPTING OUT OF MARKETING).

 

  • Request the transfer of Your Personal Data to You or to a third party. We will provide to You, or a third party You have chosen, Your Personal Data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which You initially provided consent for Us to use or where We used the information to perform a contract with You.

 

  • Withdraw consent at any time where We are relying on consent to process Your Personal Data. However, this will not affect the lawfulness of any processing carried out before You withdraw Your consent. If You withdraw Your consent, We may not be able to provide certain products or services to You. We will advise You if this is the case at the time You withdraw Your consent.

 

  • Request restriction of processing of Your Personal Data. This enables You to ask Us to suspend the processing of Your Personal Data in one of the following scenarios:
  • If You want Us to establish the data’s accuracy;
  • Where Our use of the data is unlawful but You do not want Us to erase it;
  • Where You need Us to hold the data even if We no longer require it as You need it to establish, exercise or defend legal claims; or
  • You have objected to Our use of Your Personal Data but We need to verify whether We have overriding legitimate grounds to use it.

If You wish to exercise any of the rights set out above, please contact Us by email using the portal on the Contact Us page of this website. You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with Your concerns before You approach the ICO so please contact Us in the first instance.

You will not have to pay a fee to access Your Personal Data (or to exercise any of the other rights above). However, We may charge a reasonable fee if Your request is clearly unfounded, repetitive or excessive. Alternatively, We could refuse to comply with Your request in these circumstances.

We may need to request specific information from You to help Us confirm Your identity and ensure Your right to access Your Personal Data (or to exercise any of your other rights). This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact You to ask You for further information in relation to Your request to speed up Our response. We try to respond to all legitimate requests within one month. Occasionally it could take Us longer than a month if Your request is particularly complex or You have made a number of requests. In this case, We will notify You and keep You updated.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the “Last updated” date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

  • By email, using the portal on the Contact Us page of this Website.